Institutional Planning and Quality Assurance

University of Venda

What we do - IPQA Units

About IPQA

The Directorate of Institutional Planning and Quality Assurance (IPQA) at the University of Venda (UNIVEN) was established in 2007. At UNIVEN Institutional Planning and Quality Assurance are one directorate. The model conforms to current global practices where university-wide planning and quality assurance activities are integrated. Both strive towards enhancing an effective and credible university. They represent common activities that strengthen each other and allow the university to carry out its core function of teaching and learning, research, and community engagement. The significance of this directorate cannot be over-emphasized, considering the increasingly complex planning and quality control challenges that confront higher education institutions throughout the world.

Institutional Planning and Quality Assurance functions have become matters of great importance for universities around the world. In South Africa, responsibilities and activities of Institutional Planning and Quality Assurance are strongly informed by the statutory reporting requirements of universities to bodies such as the Department of Higher Education and Training (DHET) and the Higher Education Quality Committee (HEQC); as well as the national call for Universities to contribute to higher education policy analysis and development.

Mandate

The Institutional Planning and Quality Assurance (IPQA) is a resource Directorate that facilitates and plays a critical role in Institutional Planning, Institutional Research, Quality Assurance and Management Information Systems processes and procedures that drive decisions and actions aimed at achieving sustainable levels of effectiveness in teaching and learning, research and community engagement. The responsibilities and activities of IPQA are strongly informed by the statutory regulatory frameworks of the Higher Education Institutions (HEIs) through the governing structures (DHET, SAQA, CHE, and Professional Bodies).

Vision

IPQA is the foundation and rationale for all decisions and actions aimed at realizing the vision and mission of the University of Venda.

Mission

IPQA fosters continuous improvement in good governance for effective and efficient institutional planning, institutional research, academic planning, quality assurance, and management of information system strategies in alignment with UNIVEN’s strategic goals, values, and ethos. Thus, enhancing the relevance and impact of UNIVEN.

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Institutional Planning

Institutional Planning (IP) undertakes strategic evaluation of the university’s performance against set targets, through analysis and benchmarking of performance for academic and support services, and the coordination for the development of institutional annual performance plans (APPs) and annual divisional operational plans (ADoPs) to inform the annual planning process. This function of the unit also can model future performance trajectories, such as student enrolment projections, complete impact assessments on program offerings, biographical student data, etc. The unit is responsible to:

  • Conceptualise, coordinate, conduct, and manage all assigned projects for institutional planning using various appropriate methodologies (qualitative and quantitative).
  • Institutional strategic planning and re-integrating strategic intelligence emanating from Institutional Research outcomes into the business cycle and service delivery to inform the formulation of the University’s strategic direction and deliverables.
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Institutional Research

The core values of Institutional Research (IR) are based on conducting institutional research to help re-integrate strategic intelligence emanating from institutional outcomes into the business cycle using formalised and effective tools such as surveys and ensure regular and timely communication of the results to the relevant management and governance structures as well as external authorities.  The unit is responsible for:

  • Conceptualising, coordinating, conducting, and managing all assigned projects for institutional research (research, surveys, benchmarking studies, impact assessment studies, trend analysis, positioning research) using various appropriate methodologies (qualitative and quantitative).
  • Conducting institutional research to support institutional learning, academic planning, innovation, and advancement by gathering, integrating, and transforming data into information and knowledge for decision-making, planning, and policy information.
  • Integration with MIS unit as the data warehouse to support the reporting, analysis, and data visualisation requirements of varying levels of management with careful attention to data quality and data accuracy.
  • Disseminate of institutional research findings from different projects and inform the university management for decision-making.
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Management Information System

The Management Information Systems (MIS) unit is responsible for gathering, validating, analysing, and disseminating institutional information to support the university’s institutional planning, evidence-based decision-making, and both internal and external reporting. The unit fulfils the university’s statutory reporting obligations by coordinating and leading HEMIS audits, maintenance, and management of the University’s Academic Structure. The unit is responsible for:

  • Facilitates and develops the enrolment planning with faculties consultations.
  • Enrolment monitoring and institutional performance.
  • Data provisioning for three layers of management i.e. strategic, tactical, and operational.
  • Provision of data analyses on success, access, efficiency, and research indicators (throughput, graduate, cohort, attrition, retention).
  • Support Institutional reporting for APP, Mid-Term, and annual performance reports (APRs).
  • Handling of long-range university-wide data requests (planned, ad hoc, and research-related).
  • Trend analysis, benchmarks, and data provisioning.
  • Prepares, collates, and analyses data for subsidy purposes (TIU, TOU, RG, and IFG).
  • Forecasting, and projections using the institutional data for various purposes.
  • Preparing, collating, and submitting the institutional performance data in line with university ranking agencies.
  • Maintenance, tuning, and administration of the HEDA environment, refurbishing and development of new dashboards.
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Quality Assurance

The Quality Assurance (QA) unit supports the University’s strategy by advising and interpreting policies and procedures that address academic planning, program and qualification mix (PQM), and promoting quality assurance for both academic and non-academic activities. The unit facilitates internal and external processes (i.e. program accreditation processes, internal program quality reviews, departmental quality reviews etc.) to assure stakeholders to conform to applicable standards, guidelines and criteria that define the higher education landscape. The unit is also responsible for promoting quality culture within the institution by engaging with academic platforms and support structures in the processes and procedures of self-evaluation and peer review, to lead to consciousness about strengths, areas for development, and continuous improvement. Overall, the unit acts as a liaison office between the university and the DHET, the HEQC of CHE, SAQA, and professional bodies on key issues that have an impact on academic programs.

Policies and Documents - MIS Portal

Invitation To Participate In Institutional Audit by Council on Higher Education (CHE)

May 26, 2022
You are cordially invited to attend institutional audit by Council on Higher Education (CHE) THEME: Good Practice Guide on Student...
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UNIVEN conducts Entrepreneurial and Design Thinking Bootcamp

August 17, 2021
Dr Robert Martin, DVC Corporate Services, recently conducted an Entrepreneurial and Design Thinking Bootcamp at the University of Venda (UNIVEN)...
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Dr Patience Mativandlela is the new Director of Institutional Planning and Quality Assurance

August 11, 2021
Dr Sannah Patience Nkami Mativandlela joined the University of Venda (UNIVEN) as the Director: Institutional Planning and Quality Assurance with...
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NOTICE OF THE NEXT CYCLE OF INSTITUTIONAL AUDIT/REVIEW BY THE COUNCIL ON HIGHER EDUCATION

July 26, 2021
 To: All Univen Staff and Students  NOTICE OF THE NEXT CYCLE OF INSTITUTIONAL AUDIT/REVIEW BY THE COUNCIL ON HIGHER EDUCATION ...
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Dr Sannah Patience Mativandlela

Dr Sannah Patience Mativandlela

Designation: Director
Tel: +27 15 962 8515
Fax: +27 15 962 8824
Email: Sannah.Mativandlela@univen.ac.za

Mrs Nelwamondo Mulalo Royal

Mrs Nelwamondo Mulalo Royal

Office Manager

Designation: Office Manager
Tel: +27 15 962 8515
Fax: +27 15 962 8824
Email: mulalon@univen.ac.za, IPQA@univen.ac.za
Directorate of Institutional, Planning and Quality Assurance Staff

Name:   Mrs  Mulalo Royal  Nelwamondo
Designation:  Executive Secretary
Qualification:  N3 (GREENSIDE DESIGN CENTRE COLLEGE), N4 (GREENSIDE DESIGN CENTRE COLLEGE), DIP (VHEMBE FET COLLEGE), DPOMNT (SOUTHERN BUSINESS SCHOOL), MAD (TSWANE UNIVERSITY OF TECHNOLOGY)
Telephone:  0159628596
Email:  mulalo.nelwamondo@univen.ac.za
Office:  TOWN PLANNING & POST GRAD Building, Office Number  , Floor Number  


Name:   Mr  Lufuno Phillip  Netshifhefhe
Designation:  Head: Quality Assurance
Qualification:  GRD 12 (LOCAL SECONDARY SHOOL), HED (RHODES UNIVERSITY), MADMIN (University of Venda Production), BECON (University of Venda Production)
Telephone:  0159628750
Email:  lufuno.netshifhefhe@univen.ac.za
Office:  BIOKINETICS & PHYSIOTHERAPY Building, Office Number  , Floor Number  


Name:   Mr  Mpfariseni Emmanuel  Thagwana
Designation:  Institutional Planning Officer
Qualification:  GRD 12 (LOCAL SECONDARY SHOOL), PDIP (UNIVERSITY OF KWAZULU-NATAL), BAGRIC (University of Venda Production)
Telephone:  0159628737
Email:  emmanuel.thagwana@univen.ac.za
Office:  ADMINISTRATION BUILDING Building, Office Number  , Floor Number  


Name:   Mrs  Livhuwani  Baloyi
Designation:  Institutional Planning Officer
Qualification:  GRD 12 (University of Venda Production), BCOHON (University of Venda Production), MAD (UNIVERSITY OF LIMPOPO), BECON (University of Venda Production)
Telephone:  0159628748
Email:  Livhuwani.Mulelu@univen.ac.za
Office:  SCHOOL OF LAW BUILDING Building, Office Number  , Floor Number  


Name:   Mr  Shadrack Tebello  Mofokeng
Designation:  Head: Mangt Infor Systems Specialist/
Qualification:  NAT (CENTRAL UNIVERSITY OF TECHNOLOGY), BTECH (CENTRAL UNIVERSITY OF TECHNOLOGY)
Telephone:  0159628000
Email:  Tebello.Mofokeng@univen.ac.za
Office:  STUDENT ADMINISTRATION Building, Office Number  , Floor Number  


Name:   Mr  Nkgari Kholofelo  Shaku
Designation:  Head : Institutional Compliance
Qualification:  BA (UNIVERSITY OF LIMPOPO), BAHON (UNIVERSITY OF LIMPOPO)
Telephone:  0159628219
Email:  kholofelo.shaku@univen.ac.za
Office:  TOWN PLANNING & POST GRAD Building, Office Number  , Floor Number  


Name:   Mr  Zolani  Fana
Designation:  Hemis Officer 7
Qualification:  GRD 12 (LOCAL SECONDARY SHOOL), NAT (WALTER SISULU UNIVERSITY)
Telephone:  0159628000
Email:  zolani.fana@univen.ac.za
Office:  STUDENT ADMINISTRATION Building, Office Number  , Floor Number  


Name:   Dr.  Shannah Patience Nkami  Mativandlela
Designation:  Director: Institutional Planning And
Qualification:  DIP (MAKHADO COLLEGE OF EDUCATION), BSC (University of Venda Production), BSCHON (University of Venda Production), MAD (UNIVERSITY OF PRETORIA), DPHIL (UNIVERSITY OF PRETORIA)
Telephone:  0159628000
Email:  sannah.mativandlela@univen.ac.za
Office:  Building, Office Number  , Floor Number  


Name:   Mr  Nkhetheni  Gelebe
Designation:  Head: Institutional Planning
Qualification:  BA (UNIVERSITY OF VENDA), MPH (UNIVERSITY OF VENDA)
Telephone:  0159628000
Email:  gelebe.nkhetheni@univen.ac.za
Office:  Building, Office Number  , Floor Number  


Name:   Dr  Alugumi Samuel  Ndou
Designation:  Institutional Researcher
Qualification:  DIPMAN (SOUTHERN BUSINESS SCHOOL), BBA (SOUTHERN BUSINESS SCHOOL), MAA (UNIVERSITY OF SOUTH AFRICA), DPHIL (UNIVERSITY OF SOUTH AFRICA), CERT (GREENSIDE DESIGN CENTRE COLLEGE)
Telephone:  0159628554
Email:  alugumi.ndou@univen.ac.za
Office:  LIBRARY Building, Office Number  , Floor Number  


Dr Sannah Patience Nkami Mativandlela – Director, Institutional Planning and Quality Assurance
Dr Sannah Patience Nkami Mativandlela – Director, Institutional Planning and Quality Assurance
Dr Sannah Patience Nkami Mativandlela joined the University of Venda (UNIVEN) as the Director: Institutional Planning and Quality Assurance with effect from 01 August 2021. She obtained her Bachelor of Science and Bachelor of Science Honours degrees at UNIVEN. She further obtained her PhD in Plant Sciences from the University of Pretoria, and Management Development certificate from Stellenbosch University. During her post-doctoral tenure, she received the 2009-2010 Department of Science and Technology / National Research Foundation scholarship award to study the in vitro and in vivo drug discovery models at the Department of Chemistry, Emory University, Georgia, United States of America. 

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